Configuring Outlook To Retrieve Your Emails Print
This tutorial shows you how to set up Microsoft Outlook to retrieve your e-mails. This tutorial focuses on setting up Microsoft Outlook 2003, but these settings are similar in other versions so you can configure previous versions of Microsoft Outlook by using this tutorial.

  1. Go to "Tools"
  2. Choose "Email Accounts"
  3. Click on "Add a New Email Account", then click "Next"
  4. Choose "POP3", then click "Next"
  5. At the Internet Email Settings (POP3) screen, enter the following:
    User Information:
  • Enter your name (or whatever you want to appear on your messages)
  • Enter your email Address
    • Server Information:
  • Incoming mail server enter mail.mydomain.com
  • Outgoing mail server enter mail.mydomain.com
    • Logon Information:
  • Enter your user name (enter your email address here again)
  • Enter your password
  • Check "Remember password"
  • Make sure "Logon using Secure Password Authentication (SPA)" is NOT checked



  1. Click on "More Settings..."
  2. Click on the "General" tab. Enter an account name or your email address, the name of your organization and a reply email address. See example below:



    1. Next, go to the "Outgoing Server" tab
    • Check "My outgoing server (SMTP) requires authentication"
    • Choose "Use same settings as my incoming mail server"



    1. Go to the "Advanced tab"
    • Change "Outgoing server (SMTP)) to: 26"
    • Increase "Server Timeouts" to approximately 5 mins.
    • Under "Delivery" check "Leave a copy of message on the server" and click "Remove form server after x days". You can choose the length of time you prefer using the up and down arrows.



    1. Click "OK".
    2. Click on "Test Account Settings..."
    3. Outlook will let you know whether or not the email is configured properly.